HR Operations Officer
We are looking for a HR Operations Officer who will provides administrative support to Human Resources department including but not limited to Employee Profile creating, onboarding and off-boarding, upkeep of HR files, time & attendance and payroll.
Responsibilities and Duties:
- Enter new employees and update information on the HR system.
- Ensure joining formalities are arranged including staff ID cards and email creation.
- Ensure that bank information for new and existing employees is up to date.
- Data management of new, existing and exit employee files (digital & physical) and ensure conformity with the employee checklist.
- Manage end-to-end Exit process for employees.
- Provide orientation and guidance on the use of employee self-services portal of the HR system application.
- Assist in the monthly payroll process to ensure all HR transactions are added to the system.
- Retrieve & compare attendance records with leave records on a weekly basis and highlight any discrepancies if found in the records.
- Prepare HR letters such as Experience and Miscellaneous Letters.
- Respond to internal and external HR queries wherever possible.
- Participate in HR projects.
- Prepare contracts and provide support in the onboarding process.
Requirements and Qualifications:
- Bachelor’s degree in any field
- 1-3 years of experience relevant in HR with knowledge of payroll processes.
- Knowledge of Kuwaiti Labor Law pertaining to the private sector
- Strong ability to use MS Office (Word, PowerPoint and particularly Excel) Arabic and English – spoken and written
- Well organized with the capacity to work under pressure
- Ability to handle sensitive and confidential information with discretion